Overview
We are a growing drone services company looking for an experienced, proactive and organized Administrative Coordinator to support our operations, team, and clients. This position plays a critical role in keeping our business running smoothly by managing day-to-day administrative tasks, supporting project execution, and improving workflow efficiency across departments.
Key Responsibilities
Administrative Support
- Assist with managing crew schedules.
- Schedule, coordinate & document meetings.
- Manage company emails and general correspondence.
- Maintain organized filing systems and manage internal documentation.
- Support onboarding and training documentation for new hires.
Project Coordination
- Track project timelines and assist with reporting.
- Organize flight logs, photos, and project deliverables from field teams.
- Assist with permits, waivers, and documentation as required.
- Assist with coordination of project logistics.
- Support Operations & AIRS Managers, Safety Coordinator & Marketing Manager as needed.
Financial & Office Management
- Help prepare invoice and expense reports.
- Track receipts and organize monthly expense documentation.
- Manage office supplies and equipment checklists.
Sales & Client Coordination
- Support the sales and training team with quotes, contracts, and CRM updates.
- Prepare client presentations or summary documents.
- Follow up with clients on project updates and service satisfaction.
Marketing Assistance
- Schedule social media content and track engagement.
- Coordinate marketing emails or newsletters.
- Collect content (photos, videos) from field teams for promotional use.
- Coordinate special event logistics
Preferred Skills & Qualifications
- Documented experience working remotely, efficiently and with the ability to meet deadlines.
- Strong organizational and multitasking skills.
- Proven proficiency using Microsoft Office Suite.
- Firm understanding of accounting terminology and processes.
- Experience using Quick Books.
- Excellent written and verbal communication.
- Interest or experience in drones, GIS, or a similar technical field.